1. Introduction
NIXUS Law Firm (“NIXUS”, “we”, “us” or “our”) respects the privacy of individuals who visit our website or communicate with us through it. This Privacy Policy explains how we collect, use, retain, protect and, where necessary, disclose personal data in connection with our website and related communications.
For the purposes of this Policy, “personal data” means information relating to an identified or identifiable individual.
This Policy applies to personal data collected through our website, contact forms, consultation request forms, recruitment or collaboration inquiries, and related electronic communications. It does not replace any separate privacy notice, engagement terms or professional obligations that may apply to a specific legal engagement.
We process personal data in accordance with applicable law, including, where applicable, the Egyptian Personal Data Protection Law No. 151 of 2020 and its implementing regulations.
2. Who We Are
NIXUS Law Firm is the name under which the website and related professional communications are presented.
Website privacy contact: info@nixuslawfirm.com
The identity and contact details of the legal person or professional entity responsible for processing personal data, where required by applicable law, shall be provided here once confirmed:
- Legal operator / data controller: [Insert full legal name]
- Registered address: [Insert address, if applicable]
- Privacy contact or Data Protection Officer, where applicable: [Insert details]
You may contact us using the email address above regarding this Policy or a privacy-related request.
3. Personal Data We May Collect
Depending on how you interact with us, we may collect the following categories of personal data:
3.1 Information You Provide
This may include your name, email address, telephone number, company or organisation, professional details, the subject of your inquiry, your preferred contact method, and the information you choose to include in a message or consultation request.
If you submit a career, recruitment or professional collaboration inquiry, we may also receive your CV, qualifications, employment history and other information you voluntarily provide.
3.2 Information Relating to Legal Inquiries
If you contact us regarding a potential legal matter, we may receive a brief description of the matter and information reasonably necessary to assess your inquiry, determine appropriate next steps and conduct preliminary conflict checks where appropriate.
Please do not send confidential information, sensitive personal data, identity documents, privileged communications or detailed case files through a general website form unless we have specifically requested them through an appropriate channel.
3.3 Technical and Usage Information
When you visit our website, certain technical information may be processed by our hosting provider or other website service providers. Depending on the website’s actual configuration, this may include your IP address, browser and device information, pages visited, access times, referring pages, and basic security or server logs.
We will not claim to use analytics, advertising trackers or other tracking technologies unless they are actually enabled on the website.
3.4 Information from Other Sources
Where lawful and relevant, we may receive information from publicly available sources, professional referrals, your organisation, or other persons involved in an inquiry. We will handle such information in accordance with applicable legal requirements.
4. How We Use Personal Data
Subject to applicable law and the circumstances of the relevant processing, we may use personal data to:
- Respond to contact messages and consultation requests.
- Assess whether an inquiry falls within our services and identify appropriate next steps.
- Conduct preliminary conflict-of-interest checks and determine whether a potential engagement can be considered.
- Communicate with prospective clients, existing clients, candidates, professional collaborators and other relevant contacts.
- Review recruitment applications and professional collaboration proposals.
- Operate, maintain, secure and improve the website and prevent spam, fraud, misuse or unauthorised access.
- Maintain appropriate business, administrative and compliance records.
- Establish, exercise or defend legal rights and comply with applicable legal or regulatory obligations.
We will seek to collect and process only personal data that is reasonably relevant to the applicable purpose.
5. Legal Grounds for Processing
Where applicable law requires a legal basis for processing, we will rely on an appropriate basis for the relevant activity. Depending on the circumstances, this may include valid consent, steps requested before entering into an engagement, performance of a contract, compliance with a legal obligation, the establishment or defence of legal rights, or another lawful basis recognised by applicable law.
Where processing is based on consent, you may withdraw that consent as permitted by law. Withdrawal will not affect the lawfulness of processing carried out before withdrawal or processing that may lawfully continue on another basis.
Nothing in this Policy is intended to replace any specific consent, notice, licence, permit or other measure required by applicable data protection law.
6. Confidentiality and Legal Professional Obligations
Information submitted through a website form is not automatically protected as confidential or privileged merely because it is sent to a law firm.
We will handle inquiries responsibly and restrict access to personal data as appropriate. However, submitting information through the website does not, by itself, establish a lawyer-client relationship or guarantee that the information will be protected by legal professional privilege.
If we accept a legal engagement, the confidentiality and data-handling arrangements applicable to that engagement will be governed by the relevant professional duties, applicable law, and any engagement terms or separate notices that apply.
7. Cookies and Similar Technologies
Our website may use essential cookies or similar technologies needed for its basic operation, security, functionality or user preferences.
Analytics, advertising or other non-essential cookies or tracking technologies will be used only if they are actually implemented and where required consents or other legal conditions have been satisfied.
You may be able to manage cookies through your browser settings or through a consent-management tool if one is provided on the website. Disabling certain cookies may affect website functionality.
The website operator should update this section to reflect the technologies actually used on the live website.
8. When We May Share Personal Data
We do not sell personal data to third parties.
We may disclose or make personal data available, where appropriate and lawful, to:
- Website hosting, email, form-processing, cybersecurity and other technology providers supporting our operations.
- Our lawyers, authorised personnel, consultants or professional collaborators, where access is reasonably necessary and appropriate safeguards are in place.
- Professional advisers, insurers, auditors or service providers where relevant to a legitimate operational or legal purpose.
- Courts, regulators, law enforcement authorities or other persons where disclosure is required or permitted by applicable law.
- A successor or relevant party in connection with a lawful restructuring or transfer of the business, subject to applicable legal requirements.
We will seek to limit disclosures to information reasonably necessary for the relevant purpose and to use appropriate contractual, technical or organisational safeguards where required.
9. International Data Transfers
Some website or communication service providers may process or store information in countries outside Egypt. Where personal data is transferred across borders, we will take the steps required by applicable law, including any applicable conditions, approvals, permits, safeguards or consent requirements.
The location of our service providers and the actual flow of personal data should be verified before this Policy is published. We do not represent that any international transfer is automatically lawful merely because a service provider is widely used.
10. Data Retention
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, taking into account the nature of the information, the status of the inquiry, applicable legal or professional obligations, conflict-check requirements, recordkeeping needs, and the establishment or defence of legal rights.
Information relating to unsuccessful inquiries, recruitment applications, general correspondence and accepted legal engagements may require different retention periods.
When personal data is no longer required, we will take reasonable steps to delete it, anonymise it or otherwise handle it in accordance with applicable law and any lawful retention obligations.
Internal implementation requirement: NIXUS should adopt and follow an appropriate retention schedule rather than relying on this general statement alone.
11. Data Security
We take reasonable technical and organisational measures, appropriate to the nature of the information and the risks involved, to protect personal data against unauthorised access, disclosure, alteration, loss or destruction.
Such measures may include access restrictions, secure service configurations, appropriate staff practices and safeguards provided by our technology service providers.
No website, email service or electronic transmission can be guaranteed to be completely secure. You should therefore avoid sending sensitive or confidential material through general website forms or ordinary email unless an appropriate channel has been agreed.
12. Your Rights
Subject to applicable law and any relevant exceptions, you may have rights concerning your personal data, including the right to request access to, correction of, or deletion of certain data; to withdraw consent where processing is based on consent; to object to or restrict certain processing; and to submit a complaint to the competent authority.
The availability and scope of these rights depend on the applicable legal framework and the circumstances of the request.
To submit a privacy-related request, contact info@nixuslawfirm.com. Please provide sufficient information for us to understand and verify your request. We may request additional information where reasonably necessary to verify identity, protect another person’s rights or comply with legal obligations.
We will respond within the time limits and in the manner required by applicable law. We may decline or limit a request where a lawful exception applies, and will explain this where legally required.
13. Third-Party Websites and Services
Our website may contain links to third-party websites, including professional networking platforms or external resources. Those websites operate under their own terms and privacy practices.
We do not control the privacy practices, content, availability or security of third-party websites and services. You should review their applicable policies before providing them with personal data.
14. Children’s Data
This website is intended for professional and general audiences and is not designed to solicit personal data from children. Please do not submit a child’s personal data through the website unless there is a lawful and appropriate reason to do so.
If we become aware that personal data has been collected in circumstances that violate applicable law, we will take appropriate steps as required by law.
15. Changes to This Policy
We may update this Policy from time to time to reflect changes in our website, services, data-handling practices or applicable law.
The updated version will be published on this page with a revised “Last Updated” date. Where applicable law requires additional notice or consent, we will take the necessary steps.
16. Contact Us
For questions, concerns or requests relating to this Privacy Policy or your personal data, contact:
NIXUS Law Firm
Email: info@nixuslawfirm.com
Website: https://nixuslawfirm.com/
Please do not include confidential legal information or sensitive documents in your initial privacy inquiry unless reasonably necessary and requested through an appropriate channel.